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On this page: What is a Domain • Before You Start • Connecting Your Domain • After Domain Setup • Domain Settings • Managing Workspaces • Common Issues • Best Practices

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What is a Domain in Searchable?

In Searchable, a domain represents a website you want to monitor and optimize for AI visibility. Each domain (backed by a project in the API) can track multiple pages, run audits, monitor AI mentions, and generate optimized content.
Most users connect one domain per website they manage. Under the hood, each domain is stored as a project in the API, but everywhere in the product you’ll work with domains.

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Before You Start

Make sure you have:
Your website’s primary domain (e.g., https://yourwebsite.com)
Access to verify domain ownership (if setting up integrations)
A clear understanding of your industry/niche
Target keywords or topics (optional but recommended)

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Connecting Your Domain

1

Access Domain Setup

From your dashboard, click the “Add Domain” button in the sidebar, or open Settings → Workspace & Domains and use the domain table actions.
Starter (100/mo)isdesignedforasingletrackeddomain.Professional(100/mo) is designed for a single tracked domain. Professional (300/mo) supports two concurrent domains, Agency ($750/mo) expands to five, and Custom plans can be tailored for additional scale.
2

Enter Basic Information

Fill in the essential details about your website:Display name
  • Choose a memorable name for internal reference (optional)
  • Example: “Company Blog” or “Main Website”
Website domain
  • Enter your primary domain
  • Format: yourwebsite.com (we’ll normalize https:// for you)
  • Don’t include specific pages or paths
Make sure to use the correct protocol (http:// or https://). This affects how we crawl and analyze your site.
Industry Category
  • Select your primary industry from the dropdown
  • Options include: Technology, Healthcare, Finance, E-commerce, Education, and more
  • This helps us provide industry-specific recommendations
3

Configure Initial Settings

Customize how Searchable monitors your website:Monitoring Frequency
  • All plans include continuous monitoring
  • Audit limits vary by plan (see Plans & Pricing)
  • Starter: 25 pages, Professional: 100 pages, Agency: 500 pages (Custom plans are tailored during onboarding)
Pages to Monitor
  • Choose “Auto-discover” to let Searchable find important pages
  • Or manually add specific URLs to monitor
  • You can always add more pages later (within your plan’s audit limits)
Start with your most important pages to maximize your monthly audit allocation.
Target Keywords (Optional)
  • Add 3-5 primary keywords relevant to your business
  • These help us track your AI visibility for specific topics
  • Example: “CRM software”, “project management tool”
4

Set Up Prompts (Recommended)

Add initial prompts to track your brand mentions across AI platforms:Default Prompts
  • Searchable suggests prompts based on your industry
  • These track how AI models mention your brand
Custom Prompts
  • Add industry-specific questions
  • Example: “What are the best CRM tools for small businesses?”
  • Plan limits: Starter (50), Professional (100), Agency (1,000), Custom (configured with sales)
Start with 5-10 prompts and expand based on what works. Learn more in Working with Prompts.
5

Run Initial Crawl

Click “Create Project & Start Crawl” to begin:What Happens Next:
  • Searchable crawls your website (usually takes 2-10 minutes)
  • Discovers pages and analyzes site structure
  • Runs initial technical and content audits
  • Generates your first AI visibility report
You’ll receive an email when your initial analysis is complete. Most crawls finish within 5 minutes.

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After Domain Setup

Once your domain is connected, you’ll land on the main dashboard where you can:

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View Initial Results

Site Health Score

See your overall technical and content quality score (0-100)

Pages Discovered

Review all pages found during the initial crawl

Critical Issues

Identify urgent technical or content problems

AI Visibility Baseline

Your starting point for brand mention tracking

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Next Actions

  1. Review Discovered Pages
    • Navigate to Pages tab
    • Mark important pages for priority monitoring
    • Remove any pages you don’t want to track
  2. Fix Critical Issues
    • Go to Issues tab
    • Start with critical and high-priority items
    • Follow our recommendations for quick wins
  3. Add More Prompts
    • Visit Prompts tab
    • Add industry-specific questions
    • Import prompt templates
  4. Set Up Integrations
    • Connect Google Search Console for keyword data
    • Add Google Analytics for traffic insights
    • Link your CMS (Webflow, WordPress, Framer)

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Domain Settings

Access domain settings anytime via Settings → Workspace & Domains and selecting a domain.

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General Settings

  • Domain name: Update your domain display name
  • Primary domain: Change primary domain (requires re-crawl)
  • Industry: Update industry category
  • Time Zone: Set your preferred timezone for reporting

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Crawl Settings

  • Crawl Frequency: How often to audit your site
  • Max Pages: Limit pages to monitor (based on your plan)
  • Crawl Depth: How many levels deep to crawl from homepage
  • Excluded Paths: Skip certain URL patterns (e.g., /admin/*)
# Exclude admin pages
/admin/*
/wp-admin/*

# Exclude user-specific pages
/user/*/profile

# Exclude test environments
/staging/*
/test/*

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Notification Settings

Configure when and how you receive updates:
  • Email Reports: Daily, weekly, or monthly summaries
  • Issue Alerts: Get notified when critical issues are found
  • Visibility Changes: Track significant changes in AI mentions
  • Audit Completion: Know when crawls finish

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Managing Multiple Workspaces

If you manage more than one brand, upgrading increases how many domains and seats you can run in parallel:

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Understanding Workspaces

Each workspace can host several domains and teammates:
  • Starter ($100): 1 tracked domain, 1 seat
  • Professional ($300): 2 tracked domains, up to 10 seats
  • Agency ($750): 5 tracked domains, up to 25 seats
  • Custom: Scaled during contracting

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Switching Workspaces

  • Use the workspace selector in the top navigation
  • Recently viewed workspaces appear at the top
  • Pin favorite workspaces for quick access

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Comparing Domains

  • Navigate to Analytics and switch between domains using the sidebar domain switcher
  • See performance across all domains within a workspace
  • Identify which sites need attention

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Team Access

  • Invite team members in Settings → Team
  • Seats included: Starter (1), Professional (10), Agency (25), Custom (tailored)
  • Set permissions per domain
  • Share dashboards and reports

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Common Issues & Solutions

Possible Causes:
  • Robots.txt blocking our crawler
  • Slow server response times
  • Large site with many pages
Solutions:
  • Verify Searchable’s crawler is allowed in robots.txt
  • Check your site’s performance
  • Start with fewer pages (within your plan’s audit limit) and expand gradually
Possible Causes:
  • Pages aren’t linked from your homepage
  • Pages blocked by robots.txt or noindex tags
  • Pages behind authentication
Solutions:
  • Manually add specific URLs in Pages → Add Page
  • Check internal linking structure
  • Verify crawl depth settings
You can update your domain in Settings → Workspace & Domains → Domain details. This will trigger a new crawl. Alternatively, delete the domain and create a new one.
Yes! Go to Settings → Workspace & Domains → Domain details and update your industry. This will update our recommendations and prompt suggestions.
Your plan determines your monthly limits:
  • Starter ($100): 25 audits, 50 prompts, 5 articles
  • Professional ($300): 100 audits, 100 prompts, 25 articles
  • Agency ($750): 500 audits, 1,000 prompts, 100 articles
  • Custom: Tailored allocations and unlimited article generation
Upgrade anytime in Settings → Billing or contact [email protected] for Custom provisioning.

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Best Practices

Start with your most important pages rather than crawling everything
Add prompts that your target customers would actually ask
Set up email notifications to stay informed
Review your dashboard weekly to track progress
Connect integrations early for richer data

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Video Tutorial

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Next Steps

Understanding Dashboard

Learn to navigate your domain dashboard

Understanding Scores

Understand what your scores mean

Working with Prompts

Create effective prompts for tracking

Set Up Integrations

Connect your tools and platforms